Default meeting locations help event participants know where to find or meet specific event participant, companies (such as exhibitor booths). This article explains what default meeting locations are, how they are assigned, and how to update them.
Table of contents
- What is a default meeting location?
- How locations get assigned to profiles?
- How to select or change a default meeting location?
- FAQs
What is a default meeting location?
A default meeting location is the primary location assigned to a participant or company profile within the event platform. It indicates where other attendees can find or meet that participant or company during the event.
When a participant requests a meeting with another attendee, the default meeting location is automatically suggested in the meeting request. This ensures meetings are centralized and helps exhibitors keep their representatives in designated areas instead of being spread across multiple locations.
If a company has multiple locations, such as several booths at an event, one location will be set as the default, while others may serve as overflow spaces.
How do meeting locations get assigned to profiles?
Meeting locations can be assigned to profiles in three ways:
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Manual assignment:
- An event organizer creates a location in the Grip Dashboard and manually assigns it to a profile.
- Learn more about creating and assigning locations manually.
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Integration import:
- Locations are automatically imported through an integration with an external system.
- If using Native Integrations, refer to this guide or contact your Grip Project Manager for details.
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CSV upload:
- Locations can be assigned in bulk by uploading a CSV file.
- Learn more about the CSV upload process.
How do you select a default meeting location?
The method for selecting a default location depends on how locations were assigned:
- Manual assignments: The first location assigned to a profile automatically becomes the default.
- Imported locations: The default location can be set during the import process.
To update the default meeting location manually:
- On the Grip Dashboard, navigate to Data and select the relevant profile type (e.g., participant, company).
- Click on the profile and go to the Settings tab.
- Scroll down to Assigned Meeting Locations.
- Click the radio button next to the location you want to set as the default.
FAQs
What happens to the default location of a user when you change a default meeting location for a company with which the user has a relationship?
If ‘inherit meeting location’ is turned on, the user’s location will be updated.
What happens if a user has inherited a company’s location, and then I update the user’s default location on their profile?
Only that user’s default location will be updated. The company’s default location will stay the same.