Event Copying

We have made copying an event extremely easy, which will save you countless hours when running multiple events. It really is as simple as a click of a button!


In this article we will cover: 


What gets copied and what does not when I copy an event?

1. Data Types, Settings, and Permissions:

All event data types, settings, permissions, relationships, and custom profile fields will be copied at both app and event levels, including:

  • All data types within the event.
  • All custom profile fields associated with those types at both event and app levels.
  • All custom profile fields created within the event.
  • Type permissions, such as Can meet, Can be interacted with, Can edit own availability calendar, Can view own availability calendar, Can export list of accepted meetings, Contact sharing, Is editable from the event app, Display message on non-editable profiles, Support link text, Support link URL, Can see profiles of, Can see recommendations of, Can request meetings with, Pending meeting limit, Can create a team of, Can scan badges of, Session permissions and Relationships.


2. Navigation Items and Settings:

     All navigation items and settings, including custom groups, will be copied. This includes:

    • All existing navigation items.
    • Navigation permissions like data type restrictions and platforms to be shown on.
    • Custom Groups with details such as group name (and all translations), Can see recommendations of, Can see profiles, search, and see lists of, and Unstructured Metadata.


    3. Homepage Items and Settings:

    • All homepage items and settings will be copied, including present blocks, text, block, background colors, thumbnails, visibility permissions, and platform settings.

    4. Campaign/Welcome Emails:

      All campaign/welcome emails will be copied except for data related to their sending. This includes:

      • Email Settings:

        • Mailgun Domain.

        • Support Email Address.

        • Enable Emails.

        • Meeting Transactions.

        • Meetings Reminders and arrivals.

        • Connections.

        • Chat messages.

      • Campaign email templates:

        • All filters.

        • All content of emails.

        • Email name.

        • Email link.

        • Email sending time.


      Email analytics are not included. This is because this only refers to emails sent in the specific event, so this information will be redundant in a new event.


      5. Event Settings:

      • Default event access.

      • Event industry.

      • Event Format.

      • Date Format.

      • Time Format.

      • Event Platforms.

      • Mailgun Domain.

      • Notification queue.

      • Registration queue.

      Does not include:

      • Event Description. This is because the description is likely to be different across two events and this is set in the clone configuration.

      • Event Name. This is because it is set in the clone configuration.

      • Event Type. This is because it is set in the clone configuration.

      • Event stage. This should be set to draft by default.

      • Event Location. This is because it is set in the clone configuration.

      • Event Start Date. This is because it is set in the clone configuration.

      • Event End Date. This is because it is set in the clone configuration.


      Not Currently Included (Coming Soon):

        • All global meeting settings.
        • All permissions for the event currently set in app settings.
        • All session stages and tracks.
        • All event branding.
        • Monetization plans.
        • MustMeet.


        How to copy an event

        1. Open the Grip container app where your events are hosted.
        2. Locate the event you want to copy.
        3. Click the paper icon at the bottom left of the event.
        4. Enter the details for your new event.
        5. Click 'Clone Event'.
        6. The copying process may take up to two minutes, especially for complex events. If it exceeds this time, click the browser refresh button.
        7. Once successfully copied, you'll be redirected to the event setup page for your new event.
        8. Voila! Your copied event is now visible in your container app.

          Event clone gif



        Q: Can I copy a copied event?

        A: Yes, you can.

        Q: Can I copy events from one Grip Application to another?

        A: No, this feature is not currently available.

        Q: Does the Custom Group ID stay the same or is it different in the copied event?

        A: The Custom Group IDs are different in both events.

        Q: Does this copy MustMeet settings?

        A: No, this version does not currently copy MustMeet settings. However, plans are in place to include this feature in the coming months.

        Q: Does this copy meeting settings?

        A: At present, this does not include meeting settings as it requires timings to be specified. Upcoming work will explore incorporating default timings when an event is cloned to allow these settings to be copied.

        Q: Is it possible to transfer data profiles from one event to another?

        A: No, profiles cannot be copied, as each would require a new registration ID. However, you can utilize Native Integrations to incorporate profiles across different events.