How to set and update the Time-slots in H2H

Before we get into updating the time-slots in H2H, let me share with you a rule here about setting up a timeslot in HB platform. 

Meeting lengths need to be the same across the event in a Smart scheduling (HB) platform. This means that you can have different start and end date per day but but lengths must match.

Would having different length meetings on two days affect HB? Yes. The system would rejects this set up. 

In this article, we will show you how to update/change time-slots in H2H in 3 different scenarios;

• Before meetings are generated in H2H
• After meetings are generated in H2H
• After meetings are pushed from H2H to Grip. 

In order to explain this process, we assume that:

1. You have already generated the scores in Grip
2. Pushed the scores from Grip to the H2H dashboard

Topics covered

I have only pushed the scores to H2H but I have to update the time-slots now. What should I do?

I generated meetings in H2H but now I have to update the time-slots. I have not pushed the meetings to Grip yet. What should I do?

I have generated meetings in H2H and pushed the pre-scheduled meetings from H2H to Grip but now I have to update the time-slots. What should I do?

I have only pushed the scores to H2H but I have to update the time-slots now. What should I do?

This is very simple. Since you don't have any meetings in the event locations on the Grip dashboard, you should be able to easily change the global setting and meeting locations date/time in Grip and push the updated date/time to H2H. 

1. Update the date/time in "Meeting Global setting" in Grip
2. Go to "Location" and click on "Edit all meeting location dates"
3. Go to H2H and to the event
4. Click on "Reload Data" in H2H: This is to reload new information in Grip through api to H2H
5. Click on "Edit Slot priority" in H2H: Double check the accuracy of the date/time and set priority
6. Click on "Generate Schedules" in H2H: When you are ready generate the meetings
7. Click on "Approve Schedules" in H2H

I generated meetings in H2H but now I have to update the time-slots. I have not pushed the meetings to Grip yet. What should I do?

This is also very simple. Because you don't have a meeting in the event locations in Grip, you should be able to update the date/time on the Grip dashboard. Since in H2H you have already generated the meetings, you will need to cancel these meetings before reloading the data to H2H. Here is what you need to do: 

1. Update the date/time in "Meeting Global setting" in Grip
2. Go to "Location" and click on "Edit all meeting location dates"
3. Go to H2H and to the event
4. Click on "Cancel Meetings" in H2H: This is to cancel the existing generated meetings in H2H
5. Click on "Reload Data" in H2H
6. Click on "Edit Slot priority" in H2H
7. Click on "Generate Schedules" in H2H
8. Click on "Approve Schedules" in H2H

I have generated meetings in H2H and pushed the pre-scheduled meetings from H2H to Grip but now I have to update the time-slots. What should I do?

Here, because you have meetings in the event locations in Grip to be able to update the location's date/time, you have to delete the meetings in Grip first. Then update the global setting and locations in Grip. Later cancel meetings in H2H and reload the new update.

1. Update the date/time in Meeting Global setting in Grip
2. Go to "Meetings" in Grip and delete the existing meetings
3. Go to "Locations" in Grip and click on "Edit all meeting location dates"
4. Go to H2H and to the event
5. Click on "Cancel Meetings" in H2H
6. Click on "Reload Data" in H2H
7. Click on "Edit Slot priority" in H2H
8. Click on "Generate Schedules" in H2H
9. Click on "Approve Schedules" in H2H 

Please refer to the Notion page for relevant recordings.