Blocking time in a colleague’s calendar helps avoid scheduling conflicts during the event. It ensures they won’t be shown as available for meetings at times when they’re busy—whether attending a session, taking a break, or working at a booth.
Note: To block a colleague’s time, you must have access to the Teams feature on the web version of the event platform. This feature is not available on mobile.
Table of contents
Why block time?
Blocking time is useful when someone on your team:
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Is attending a session
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Needs a break or lunch slot
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Is working at a booth or in meetings already
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Simply shouldn't be available during specific times
When time is blocked:
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The team member is not shown as available during those times.
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Others can’t book meetings with them during blocked slots.
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The calendar stays in sync with real schedules, making things easier for everyone.
This helps keep your team's meeting availability accurate and avoids double-bookings during the event.
Steps to block time
Follow these steps to block time for someone on your team:
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Go to “My Team”
Click the My Team button in the top-right corner of the web platform.
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Navigate to the “Team Members” section
This section displays a list of all teammates connected to the team. -
Manage availability for a colleague (team member)
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Find the colleague whose availability you want to update.
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Click the cog icon (⚙️) next to their name.
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Select Manage Availability from the dropdown.
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Add the time range(s) to Bcock
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In the calendar view, select the start and end time you want to block.
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You can add multiple blocked time periods if needed.
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Save your changes
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After setting the desired time ranges, click Save Changes at the bottom of the page.
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The blocked time will take effect immediately.
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Once saved, the blocked time will no longer appear as available when others attempt to book meetings with that team member.
FAQs
Q: Will blocked time apply across the entire event duration?
A: Blocked time applies only to the specific dates and times you enter. You can add multiple blocked periods as needed.
Q: Can team members edit their own availability?
A: Yes, if they have the appropriate access permissions within Grip Teams.
Q: What happens if someone tries to book during a blocked time slot?
A: Blocked time slots are hidden from the meeting scheduling interface, so other users will not see them as available options.
Q: Can I block a team member’s calendar using the event mobile app?
A: No, calendar availability can only be managed through the desktop web version of event the platform.