Turn session attendance into actionable leads. Attendees scanned into your sponsored sessions are added to your Team's Leads list, as well as attendees who add your sponsored session into their schedules. This gives your team real-time visibility into engaged prospects. Each scan ensures seamless follow-up, helping you connect with the right people at the right time.
In this article, we will cover the following:
How do you use Session Check-In?
1. Navigate to the Session Scanning feature
Tap on the Session Scan button in the event menu or homepage. The location of this menu may vary event-to-event. If you are unsure where to find this button, please reach out to your event organizer for specific guidance.
2. Select a Session
Choose the session you are scanning attendees into from the list of available sessions.
3. Scan Attendee QR Codes/Badges
Use your device’s camera to scan each session attendee’s badge. Simply align the QR code or physical badge within the scanner frame, and the app will automatically register the scan.
4. Qualify and engage your session attendees
In the My Team → Leads tab on the web platform, quickly identify session attendees with their designated lead label: "Has attended in person [session name]".
5. Export your session attendee data
To download a list of scanned attendees, go to My Team → Export on the web platform and select the Session Check-In export option. Learn more about exporting event data here.
Make sure to prompt Exhibitor representatives to activate Teams as soon as possible, as Team existence + Session sponsorship are pre-requisites for session attendance lead capture - which takes place at the time of session join. We don’t retrospectively create leads for attendees if the session sponsor is added later or the team is created later.
FAQs
Q: Does the individual ‘Connections Export’ file contain data for the Session Scanning?
A: No. These scans will only appear in the exports from My Team
Q: Can a Representative scan the Attendee using both a Session Scan & Badge Scan?
A: Yes.
Q: Is there a limit to the number of individuals who can simultaneously scan participants into a session?
A: Not currently, however safeguards are in place to prevent misuse of the feature.
Q: Is there a limit to the total number of Session Check In scans during an event?
A: No.
Q: Does the session need to be currently happening to check an individual into it?
A: Session Check In scans can take place before, during, or after the session itself.