--- title: How do I scan participants into my sponsored session? description: The session scanning feature allows designated event participants to scan event participant badges for session check-in or sponsored session tracking. --- [Skip to content](https://support.grip.events/how-do-i-scan-participants-into-my-sponsored-session#main-content) [![Grip-Vertical-Logo-Purple-1.png\]](https://support.grip.events/hs-fs/hubfs/Grip-Vertical-Logo-Purple-1.png?width=23&height=34&name=Grip-Vertical-Logo-Purple-1.png)](https://support.grip.events/?hsLang=en) - [EVENT PARTICIPANT: GET HELP](https://share.hsforms.com/1-lydyoYDTxesUecWSiACWAcomhj) - [EVENT ORGANISER: GET HELP](https://share.hsforms.com/10sOhGhwFQIWjGMDJPxmjbAcomhj?__hstc=193303666.01968b48a56d3c61cbc83cbe4252ad11.1741013975689.1751443637200.1751448757763.154&__hssc=193303666.17.1751448757763&__hsfp=3075744378) Open main navigation Close main navigation - [EVENT PARTICIPANT: GET HELP](https://share.hsforms.com/1-lydyoYDTxesUecWSiACWAcomhj) - [EVENT ORGANISER: GET HELP](https://share.hsforms.com/10sOhGhwFQIWjGMDJPxmjbAcomhj?__hstc=193303666.01968b48a56d3c61cbc83cbe4252ad11.1741013975689.1751443637200.1751448757763.154&__hssc=193303666.17.1751448757763&__hsfp=3075744378) Hello. How can we help you today? - There are no suggestions because the search field is empty. 1. [Grip Knowledge Base](https://support.grip.events/?hsLang=en) 2. [EVENT PARTICIPANTS](https://support.grip.events/event-participants?hsLang=en) 3. [Event Exhibitors and Sponsors](https://support.grip.events/event-participants?hsLang=en#event-exhibitors-and-sponsors) # How do I scan participants into my sponsored session? Turn session attendance into actionable leads. Attendees scanned into your sponsored sessions are added to your Team's Leads list, as well as attendees who add your sponsored session into their schedules. This gives your team real-time visibility into engaged prospects. Each scan ensures seamless follow-up, helping you connect with the right people at the right time. #### In this article, we will cover the following: - [Using the Session Check-in feature](https://support.grip.events/how-do-i-scan-participants-into-my-sponsored-session#Using-the-session-check-in-feature) - [Frequently Asked Questions](https://support.grip.events/how-do-i-scan-participants-into-my-sponsored-session#FAQs) If the organizer has enabled **different tiers** of permissions for their event (e.g. Basic and Pro), and you have the Basic plan - you will not be able to use the badge-scan functionality for making connections or scanning attendee's into sessions. You can still make connections by networking in event's app.  --- ### **How do you use Session Check-In? ** #### 1. Navigate to the Session Scanning feature Tap on the Session Scan button in the event menu or homepage. The location of this menu may vary event-to-event. If you are unsure where to find this button, please reach out to your event organizer for specific guidance. #### 2. Select a Session Choose the session you are scanning attendees into from the list of available sessions. ![](https://lh7-us.googleusercontent.com/i0rSbg_8pACFSqgX_UFFDLfjMMYTaWuP2rCm1ntA_Vod7EnEq4OOSDfjNTJMTQYEGVX2fcFvbSWSkZRXG_z1KOOq12bQKxLijyWPe-2YP8pnIwQ42OoEDu6ppvRfVp-FoAmEen5v1TyA2ri0Q6ChPTw) #### 3. Scan Attendee QR Codes/Digital Badges Use your device’s camera to scan each session attendee’s badge.  Simply align the QR code or physical badge within the scanner frame, and the app will automatically register the scan.  #### 4. Qualify and engage your session attendees In the My Team → Leads tab on the web platform, quickly identify session attendees with their designated lead label: "Has attended in person \[session name\]".  ![](https://support.grip.events/hs-fs/hubfs/Screenshot%202025-03-17%20at%2013-42-05-png-1.png?width=670&height=402&name=Screenshot%202025-03-17%20at%2013-42-05-png-1.png) #### 5. Export your session attendee data To download a list of scanned attendees, go to My Team → Export on the web platform and select the Session Check-In export option. Learn more about exporting event data [here](https://support.grip.events/grip-teams-exports?hsLang=en). ![](https://support.grip.events/hs-fs/hubfs/Screenshot%202025-03-17%20at%2016-26-21-png.png?width=670&height=259&name=Screenshot%202025-03-17%20at%2016-26-21-png.png) --- Make sure to prompt Exhibitor representatives to activate Teams as soon as possible, as **Team existence + Session sponsorship** are pre-requisites for session attendance lead capture - **which takes place at the time of session join.** We don’t retrospectively create leads for attendees if the session sponsor is added later or the team is created later. ### FAQs   **Q: Does the individual ‘Connections Export’ file contain data for the Session Scanning? ** A: No. These scans will only appear in the exports from My Team **Q: Can a Representative scan the Attendee using both a Session Scan & Badge Scan?** A: Yes. **Q: Is there a limit to the number of individuals who can simultaneously scan participants into a session?** A: Not currently, however safeguards are in place to prevent misuse of the feature. **Q: Is there a limit to the total number of Session Check In scans during an event?** A: No. **Q: Does the session need to be currently happening to check an individual into it?** A: Session Check In scans can take place before, during, or after the session itself. - [EVENT PARTICIPANTS](https://support.grip.events/event-participants?hsLang=en#main-content) - [Logging in](https://support.grip.events/event-participants?hsLang=en#logging-in) - [Managing your profile](https://support.grip.events/event-participants?hsLang=en#managing-your-profile) - [Networking on the platform](https://support.grip.events/event-participants?hsLang=en#networking-on-the-platform) - [Virtual events](https://support.grip.events/event-participants?hsLang=en#virtual-events) - [Exports](https://support.grip.events/event-participants?hsLang=en#exports) - [Event Exhibitors and Sponsors](https://support.grip.events/event-participants?hsLang=en#event-exhibitors-and-sponsors) - [GRIP ENGAGE](https://support.grip.events/grip-engage?hsLang=en#main-content) - [Event Setup & Configuration](https://support.grip.events/grip-engage?hsLang=en#event-setup-configuration) - [Profile & Data Management](https://support.grip.events/grip-engage?hsLang=en#profile-data-management) - [Integrations & APIs](https://support.grip.events/grip-engage?hsLang=en#integrations-apis) - [Event Design & Branding](https://support.grip.events/grip-engage?hsLang=en#event-design-branding) - [Event Agenda](https://support.grip.events/grip-engage?hsLang=en#event-agenda) - [Event Engagement](https://support.grip.events/grip-engage?hsLang=en#event-engagement) - [Grip Support](https://support.grip.events/grip-engage?hsLang=en#grip-support) - [MustMeet](https://support.grip.events/grip-engage?hsLang=en#mustmeet) - [Mobile App Management](https://support.grip.events/grip-engage?hsLang=en#mobile-app-management) - [Insights & Reporting](https://support.grip.events/grip-engage?hsLang=en#insights-reporting) - [GRIP MANAGE](https://support.grip.events/grip-manage?hsLang=en#main-content) - [Grip Manage - Integrations](https://support.grip.events/grip-manage?hsLang=en#grip-manage-integrations) - [Grip Manage - Company Portal](https://support.grip.events/grip-manage?hsLang=en#grip-manage-company-portal) - [Grip Manage - Emails](https://support.grip.events/grip-manage?hsLang=en#grip-manage-emails) - [Grip Manage - Registration](https://support.grip.events/grip-manage?hsLang=en#grip-manage-registration) - [Grip Manage - Side Events](https://support.grip.events/grip-manage?hsLang=en#grip-manage-side-events) - [Grip Manage - LQT](https://support.grip.events/grip-manage?hsLang=en#grip-manage-lqt) - [Integrations](https://support.grip.events/integrations?hsLang=en) - [MustMeet](https://support.grip.events/mustmeet?hsLang=en) - [Event Organizers](https://support.grip.events/event-organizers?hsLang=en) - [Grip MCP](https://support.grip.events/grip-mcp?hsLang=en#main-content) - [Grip Organiser MCP](https://support.grip.events/grip-mcp?hsLang=en#grip-organiser-mcp) [![Chill listening crop-3](https://support.grip.events/hs-fs/hubfs/Grip-logo-512x512-light-1.png?width=24&height=24&name=Grip-logo-512x512-light-1.png "Chill listening crop-3")](https://www.grip.events) Grip Help Center Copyright © 2025, Grip