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How do I request a meeting on behalf of a team member?

Meetings can be requested on behalf of teammates using the web event platform. This article explains how to request and review meetings for your team.

Table of contents

  • Request a meeting on behalf of a team member

  • Review your team's meeting requests

How to request a meeting on behalf of a team member

All meeting actions should be completed on the web event platform, where full Teams functionality is available.

  1. Log in to the web event platform.

  2. Locate the event participant you would like to request a meeting with. You can do this from the Home, Teams, or Search sections. 

  3. On the participant’s profile, look for the Request a Meeting section on the right-hand side.

  4. Use the View As dropdown to select the team member you're booking the meeting for. Once selected, you’ll be acting on their behalf.

  5. Fill in the meeting details and click Send to complete the request.

Alternative ways to schedule meetings:

  • Go to Teams > Meetings > Create Meeting to book directly from the team calendar.

  • Use My Team > Meetings to view and coordinate across teammates’ calendars.

Team members can also manage each other’s meetings—including accepting, declining, or rescheduling—by switching to a different team member’s calendar view.

Tip: If a team member does not appear in the View As dropdown:

  • They may not be registered on the platform. You can send them an invite.

  • If they’ve been invited but still don’t appear, they may not have logged in yet.

Reviewing your team's meeting requests

Team meetings and requests are managed in Teams > Meetings, where they can be viewed in list or calendar format.

  • List view:

    • Confirmed meetings are labeled Confirmed

    • Pending meetings are labeled Awaiting Response

  • Calendar view:

    • Click on any meeting or request to view the full details.

 

Tip: Use the Filter By option at the top of the page to filter meeting requests by team member or meeting status.