How do I request a meeting on behalf of a team member?
Meetings can be requested on behalf of teammates using the web event platform. This article explains how to request and review meetings for your team.
Table of contents
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Request a meeting on behalf of a team member
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Review your team's meeting requests
How to request a meeting on behalf of a team member
All meeting actions should be completed on the web event platform, where full Teams functionality is available.
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Log in to the web event platform.
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Locate the event participant you would like to request a meeting with. You can do this from the Home, Teams, or Search sections.
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On the participant’s profile, look for the Request a Meeting section on the right-hand side.
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Use the View As dropdown to select the team member you're booking the meeting for. Once selected, you’ll be acting on their behalf.
- Fill in the meeting details and click Send to complete the request.
Alternative ways to schedule meetings:
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Go to Teams > Meetings > Create Meeting to book directly from the team calendar.
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Use My Team > Meetings to view and coordinate across teammates’ calendars.
Team members can also manage each other’s meetings—including accepting, declining, or rescheduling—by switching to a different team member’s calendar view.
Tip: If a team member does not appear in the View As dropdown:
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They may not be registered on the platform. You can send them an invite.
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If they’ve been invited but still don’t appear, they may not have logged in yet.
Reviewing your team's meeting requests
Team meetings and requests are managed in Teams > Meetings, where they can be viewed in list or calendar format.
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List view:
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Confirmed meetings are labeled Confirmed
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Pending meetings are labeled Awaiting Response
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Calendar view:
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Click on any meeting or request to view the full details.
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Tip: Use the Filter By option at the top of the page to filter meeting requests by team member or meeting status.