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How to set and update the Time-slots in MustMeet

In this article, we will show you how to update/change time-slots in MustMeet in 3 different scenarios;

  • Before meetings are generated in MustMeet
  • After meetings are generated in MustMeet
  • After meetings are pushed from MustMeet to Grip. 

In order to explain this process, we assume that:

  1. You have already generated the scores in Grip
  2. You have already imported data into the MustMeet dashboard

Topics covered

I have only pushed the scores to MustMeet but I have to update the time-slots now. What should I do?

I generated meetings in MustMeet but now I have to update the time-slots. I have not pushed the meetings to Grip yet. What should I do?

I have generated meetings in MustMeet and pushed the pre-scheduled meetings from MustMeet to Grip but now I have to update the time-slots. What should I do?

Meeting slots need to be the same across the event in a MustMeet platform. This means that you can have different start and end dates per day but but the slot timings and lengths must match across your MustMeet locations.

I have imported data into MustMeet but I have to update the time-slots now. What should I do?

Since you don't have any meetings pushed to the locations in Grip Engage, you can easily change the meeting locations' slots in Grip Engage and re-import them to MustMeet. 

  1. Update the date/time in "Default meeting settings" in Grip
  2. Go to "Location" and click on "Edit all meeting location dates"
  3. Go to MustMeet and to the event
  4. Click on "Reload Data" in MustMeet: This is to reload new information in Grip through api to MustMeet
  5. Click on "Edit Slot priority" in MustMeet: Double check the accuracy of the date/time and set priority
  6. Click on "Generate Schedules" in MustMeet: When you are ready generate the meetings
  7. Click on "Approve Schedules" in MustMeet

I generated meetings in MustMeet but now I have to update the time-slots. I have not pushed the meetings to Grip yet. What should I do?

This is also very simple. Because you don't have a meeting in the event locations in Grip, you should be able to update the date/time on the Grip dashboard. Since in MustMeet you have already generated the meetings, you will need to cancel these meetings before reloading the data to MustMeet. Here is what you need to do: 

  1. Update the date/times in Default Meeting settings in Engage
  2. Go to "Meeting locations" and edit all meeting locations
  3. Go to MustMeet and to the event
  4. Click on "Cancel Meetings" in MustMeet: This is to cancel the existing generated meetings in MustMeet
  5. Click on "Reload Data" in MustMeet
  6. Click on "Generate Schedules" in MustMeet
  7. Click on "Approve Schedules" in MustMeet

I have generated meetings in MustMeet and pushed the pre-scheduled meetings from MustMeet to Grip but now I have to update the time-slots. What should I do?

Here, because you have meetings in the event locations in Grip to be able to update the location's date/time, you have to delete the meetings in Grip first. Then update the global setting and locations in Grip. Later cancel meetings in MustMeet and reload the new update.

  1. Click on "Cancel Meetings" in MustMeet: This is to cancel the existing generated meetings in MustMeet
  2. Click on Approve Schedules in MustMeet - this will remove the meetings in Grip Engage too.
  3. Update the date/times in Default Meeting settings in Engage
  4. Go to "Meeting locations" in Engage and click on "Edit all meeting location dates"
  5. Go to MustMeet and "Reload Data"
  6. Click on "Generate Schedules" in MustMeet
  7. Click on "Approve Schedules" in MustMeet