How to use the event agenda on the event platform?

This guide will walk you through how to navigate the agenda on both the web and mobile app, understand the different session labels, and make the most of the features available.

Table of Contents

• How to Find the Event Agenda
• Differences Between In-Person and Virtual/Hybrid Events
• How Time Zones Are Displayed
• Understanding the Event Agenda Structure
• How to Use Filters to Find Sessions
• What Details Are Available Within a Session
• Frequently Asked Questions

How to find the event agenda

You can find the event agenda (also referred to as the program or schedule) in one of two main locations, depending on how the event organizer has configured the platform:

• Sidebar Navigation:
  In many events, the agenda is accessible from the sidebar menu on both the web and mobile platforms.

• Homepage Access:
  In other cases, the agenda may appear directly on the event homepage as a featured section.

Note: The agenda's name or location may vary depending on the event’s branding and setup. If you’re unsure where to find it, check both areas or contact the event organizer for guidance.

Differences between in-person and virtual/hybrid events

The event agenda functions differently depending on whether the event is in-person, virtual, or hybrid:

• In-Person Events: The agenda provides an overview of the sessions happening at the venue. Attendees can browse through the list of sessions, plan their day, and add sessions to their schedule to stay organized throughout the event.

• Virtual and Hybrid Events: The agenda offers more interactive options since attendees can connect online. Users can join live-streamed sessions, watch recordings, and engage with other participants, making it easier to attend from anywhere.

How time zones are displayed

The way time zones are displayed in the agenda depends on the event format:

• In-Person Events: Time zones aren’t shown directly in the agenda but are visible when you click on an individual session, reflecting the event's location.
• Virtual and Hybrid Events: The agenda automatically adjusts session times to your local time zone. For example, if you’re accessing the agenda from London, all times will be shown in Europe/London time.

Understanding the event agenda Structure

The agenda lists all sessions in a structured way. Here’s what you might see:

• Session Labels:

  • Recommended: Sessions highlighted by the event organizer.
  • Livestream Session: Sessions that are being streamed live.
  • Recording Available: A link to the session recording becomes available 30 minutes after the session ends.
  • Speed Networking: Quick interaction sessions, enabled by the organizer.

• Session Information:

  • Time: When the session starts and ends.
  • Name: The title of the session.
  • Stage: Location of the session (in-person room or virtual stage).
  • Track: Sessions are grouped by tracks, often color-coded (e.g., "Tech" sessions might be in purple).
  • Speakers/Moderators: Lists who is leading or moderating the session.
  • Sponsor Information: If a session has a sponsor, their details will be shown.
  • Add to Schedule: Use this button to add a session to your personal schedule. If it’s not visible, it might be restricted based on your access type or event settings. See more details on 'My Schedule'.

How to use filters to find sessions

To find sessions that interest you, use the filters available:

• Date: View sessions happening on a specific day.
• Track: Focus on sessions within a particular track.
• Stage: Filter sessions based on their location (in-person room or virtual stage).
• Optional Filters: Additional filters like session type or topics may be enabled by the event organizer.

These filters make it easy to customize your agenda view and find sessions that match your preferences.

What details are available within a session

The event platform is designed to give event participants real-time access to session information directly within the agenda. This ensures the most accurate and up-to-date experience. Please note that exporting the agenda as a PDF is not supported.

When you click on a session, you can find several details, depending on how the session is configured:

• Places Available: Shows if there are open spots for the session.
• Session Description: A summary of what the session will cover.
• Speakers/Moderators: Information about who is presenting.
• View of Attendees: See who else is attending the session, if this feature is enabled.
• Related Sessions: Suggests similar sessions, if this feature is turned on.
• Next Session Timing: For livestream sessions, view the timing of upcoming sessions on the same stage.

FAQs

Q: Where can I find the event agenda?
A: The agenda is either in the sidebar or directly on the homepage, depending on how the event is set up.

Q: Why can't I add a session to my schedule?
A: The "Add to Schedule" button might not be available due to your access level or the event's settings. If you don't see this option, reach out to the event organizer for more information.

Q: Will the session times adjust to my time zone for virtual events?
A: Yes, the agenda will automatically show session times in your local time zone if you're attending a virtual or hybrid event.

Q: Will the virtual sessions be recorded and accessible after the event?
A: It depends on the event setup. Look for the 'Recording Available' label next to a session. If this label isn't present, contact the event organizer to find out if recordings will be available.

Q: I’ve pre-booked the event on the mobile app. Does this guarantee access to a specific session or private event?
A: Access to certain sessions or private events is determined by the event organizer and may vary depending on the session type or ticket level. While most sessions can be accessed through the event platform, some may require separate registration or take place outside the platform.

Please contact the event organizer directly to confirm whether your booking grants access to the session or private event you’re asking about.