Understanding the phases in a MustMeet event gives you a better idea of what your attendees will experience
MustMeet events are split into 3 overall phases, with some minor stages within. This is because unlike live networking events, MustMeet attendees are required to perform certain actions at certain times, and Event Organizers also need time to generate the meeting schedules for their attendees.
These phases are:
In each phase, specific messaging is shown in the event platform for attendees, letting them know whether they need to take action or sit back and wait for their meeting schedules to be published.
Note: MustMeet phases only affect attendees that are in MustMeet groups. Any other event attendees that are not in a MustMeet group have a normal view and can take any action permitted by your event's permissions.
Initial Phase
Event platform accessible via Web only
Stage 1: Users can only perform basic actions like editing profiles. Preference selection and recommendations are unavailable. This is an optional step, used to give time for attendees to answer onboarding question to help fill their profiles, and complete company profile pages before attendee lists are made visible to each other. You can skip to Stage 2 if all (or the majority) of event data comes from registration and profiles are already nicely populated.
It's recommended to use permissions to prevent attendees from browsing user lists or searching for those that they might be meeting with later, until such time as the Event Organizer is happy that profiles are complete enough.
In this stage users will have access to the following items:
- Profile section
- Event Agenda: Add event agenda session the schedule
- My schedule: View the schedule
- Navigation items: See and search profile list, links etc
- Homepage (taking into account data type/group permissions)
Please note, for the Navigation and Homepage Items users can only view the list of attendees. Users will not be able to take any actions such as "Must meet", "Meet" and "No thanks".
Stage 2: Preference selection and recommendations are available.
In this stage, users are able to set preferences: "Must meet", "Meet", "No thanks" on their recommendations, profile lists in the navigation bar, and homepage section. This is the main action for attendees to complete in MustMeet events and so is one of the most important steps.
Attendees are able to do anything that they could do in the previous Stage, but importantly, now the preference buttons are shown on profiles that they are permitted to make preferences on. Of course, if permissions were restricted in Stage 1, they should be modified in Stage 2 to allow attendees to see and make preferences on each other.
Note: Attendees can still continue to update their profile, view the various navigation items, event agenda and add sessions to the schedule.
Closed phase
Event platform accessible via Web only
Stage 3: Meetings are currently being scheduled.
Once users update their profiles and set preferences, we move to the closed phase; schedule meetings. At this stage Grip can calcute scores between attendees and then create a meeting schedule with the highest quality meetings.
Moving to this stage will prevent your MustMeet attendees from making any more preferences on each other, and it will also hide the My Schedule page temporarily. This gives you time to generate meetings, make any schedule modifications, and push to Grip without your attendees seeing schedules before you're ready.
Stage 4: Meetings have been generated provisionally.
By this stage, meeting schedules from MustMeet have been pushed back to the Grip platform. Attendees in this stage are able to view the My Schedule page again, and so check out their provisional meetings and inform the event organiser if they would like to make any changes. Organisers can make these changes to meeting schedules in the MustMeet system and push them back to Grip as many times as is required.
You can always move back and forth between stages 3 & 4 to hide the My Schedule page while meetings are being modified.
Stage 5: Meetings have been scheduled and finalized.
In this phase, meetings are 'finalized' and pushed from MustMeet to the Grip platform. We move to this stage once attendees confirm their provisional meetings, and the organiser is happy to proceed to the next phase. In this closed phase, users can Chat to their existing connections, but cannot make interest actions, or book meetings.
The Exports page in Teams also becomes available for those that have access.
Live Networking Phase
Event platform accessible via Web and Mobile App
In this phase, users have the ability to view their finalised meetings and schedule additional free flow meetings. Users will be able to chat, connect, and book meetings in any HB time slots.
Note: Users will not be able to re-schedule any "Pre-scheduled" meetings. They need to contact the organiser to do this for them on the Grip dashboard.
FAQs
Q: Why don't I see the 'Export' button under 'My Team' on the web event platform?
A: The 'Export' button becomes available once the event enters the live networking phase in MustMeet.
Q: Why can't I access the event platform via the mobile app?
A: The event platform becomes accessible on the mobile app once the MustMeet event enters the live networking phase.