---
title: How do I use the Meeting Schedules page in Grip Engage?
description: The Meeting Schedules page gives event organizers detailed information and controls over their participants' meetings, along with specific MustMeet functionality.
---

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# How do I use the Meeting Schedules page in Grip Engage?

## Monitor, manage, and edit participant meeting schedules from one central view in the Grip Engage Admin.

The **Schedules** page gives event organizers a central place to monitor and manage meeting schedules across all participants in your event. Whether you need to review how meetings are distributed, inspect an individual's calendar, or make manual adjustments to specific meetings, the Schedules page has you covered.

**Note:** The Detailed Schedules page now offers two ways to view a schedule — List and Calendar. Use the toggle at the top of the page to switch between them. Both views are available for MustMeet and non-MustMeet events.

In this article, we will cover the following:

- [Understanding the Meeting Schedules page](https://support.grip.events/how-do-i-use-the-schedules-page-in-grip-engage#understanding)
- [Before you begin](https://support.grip.events/how-do-i-use-the-schedules-page-in-grip-engage#before_begin)
- [Schedule Overview](https://support.grip.events/how-do-i-use-the-schedules-page-in-grip-engage#schedule_overview)
- [Detailed Schedules](https://support.grip.events/how-do-i-use-the-schedules-page-in-grip-engage#detailed_schedules)
- [Using the Calendar View](https://support.grip.events/how-do-i-use-the-schedules-page-in-grip-engage#using-the-calendar-view)
- [Creating a meeting from the Schedules page](https://support.grip.events/how-do-i-use-the-schedules-page-in-grip-engage#create-meeting-schedules-page)
- [Managing individual meetings](https://support.grip.events/how-do-i-use-the-schedules-page-in-grip-engage#manage_meetings)
- [Clearing a participant's schedule](https://support.grip.events/how-do-i-use-the-schedules-page-in-grip-engage#clearing_schedules)
- [Frequently Asked Questions](https://support.grip.events/how-do-i-use-the-schedules-page-in-grip-engage#FAQ)

### Understanding the Meeting Schedules page

The Meeting Schedules page is available within the **Networking** section of Grip Engage Admin and can be used for any event that has meetings enabled — both MustMeet and non-MustMeet events.

For **MustMeet events**, the page provides its full range of functionality, including MustMeet-specific statistics, meeting score data, and the ability to manage both MustMeet and regular meetings.

For **non-MustMeet events**, MustMeet-specific fields and options are hidden or disabled, but the page remains useful for viewing and managing regular meetings.

You'll need to be at the App Admin role or above to access the Meeting Schedules page, as it includes the ability to create and modify MustMeet meetings.

The Schedules page and its functionality are designed to be used with the modern MustMeet Scheduler. Modifying MustMeet meetings created via the legacy MustMeet platform is **not advised and will cause a break in sync between the systems.** Your Grip contact person can inform you as updates are made available and restrictions are lifted.

### Before you begin

Before using the Schedules page, make sure the following are in place:

- Your event has meetings enabled and participants have been added.
- At least some meetings exist (either generated by the Grip Engage MustMeet scheduler, or arranged by participants directly).
- You have at least "App Admin" access to the Grip Engage Admin Portal.

**Tip:** For help setting up and running the MustMeet scheduler, refer to the**[MustMeet section of this knowledge base](https://support.grip.events/grip-engage#mustmeet).**

---

### How do I use the Schedules page?

#### 1. Navigate to the Meeting Schedules page

In the Grip Engage Admin, go to **Networking \> Meeting Schedules** in the left-hand sidebar. The page will load with the Schedule Overview tab active by default.

![Screenshot 2026-07-14 at 14.36.37](https://support.grip.events/hs-fs/hubfs/Screenshot%202026-07-14%20at%2014.36.37.png?width=670&height=305&name=Screenshot%202026-07-14%20at%2014.36.37.png)

### Schedule Overview

The Schedule Overview gives you a high-level summary of how meetings are distributed across your event. It is particularly useful for identifying participants or companies that are underperforming — for example, those who haven't reached their minimum meeting target.

> **Please note:** In non-MustMeet events, MustMeet-specific columns (such as MustMeet meeting count and average score) are hidden. The overview will reflect regular meeting data only.

#### 2. Choose your view

At the top of the page, use the **view selector** to switch between three groupings:

- **Participant** — shows meeting stats for each individual attendee
- **Sharer** — arranges attendees by their Sharer ID *(MustMeet events only)*
- **Company** — arranges attendees by their company relationship

Each view also displays headline summary figures at the top, with available statistics based on whether the event includes MustMeet or not.

For the Sharer and Company views, you can click on a row to expand it and view each attendee and their details.

#### 3. Read the data table

The main table shows one row per participant, sharer, or company. Each row includes:

- **Name / Related Company Name / Sharer ID** — the profile being summarised
- **Size** — the number of participants within that row (Company and Sharer views only)
- **MustMeet meetings** — the number of MustMeet meetings generated *(MustMeet events only)*
- **Meetings** — the number of regular (non-MustMeet) meetings
- **Total meetings** — the combined count
- **Average score** — the average matching score across all meetings *(MustMeet events only)*
- **Met before count** — how many meetings are between participants who have met previously *(MustMeet events only)*
- **Minimum / Maximum meetings** — the configured meeting limits for this participant or group *(MustMeet events only)*
- **Groups** — the MustMeet group(s) this participant belongs to *(MustMeet events only)*

**Tip:** In the **Company** and **Sharer** views, rows can be expanded to show the individual participants underneath. This lets you quickly identify which specific attendees within a company or shared location are under their meeting minimum.

#### 4. Filter and sort the table

Each column has an inline filter input — click the filter icon next to any column to narrow results. You can filter by name, company, meeting counts, score, and more. Click any column header to sort the table ascending or descending by that column.

![Screenshot 2026-07-14 at 14.38.04](https://support.grip.events/hs-fs/hubfs/Screenshot%202026-07-14%20at%2014.38.04.png?width=670&height=318&name=Screenshot%202026-07-14%20at%2014.38.04.png)

---

### Detailed Schedules

The Participant Schedule tab provides a detailed list and calendar view of an individual participant's meetings. Use this view when you need to inspect or edit a specific person's schedule.

#### 5. Select a participant to view

Use the filters at the top of the Participant Schedule tab to find the participant, company, or sharer group you want to inspect, then press the 'View' or 'View Schedules' button for their row, depending on whether you want to view an individual or combined schedule. Once selected, the schedule will load showing all meetings across the event's time slots.

Each meeting block on the calendar is colour-coded to indicate its status, and has a title to indicate its type:

- **MustMeet meeting** — generated by the MustMeet scheduler *(MustMeet events only)*
- **Regular meeting** — arranged directly by participants

At the top of the Detailed Schedules page, you'll see the name of the participant, Sharer group or company whose schedule you're viewing. For MustMeet participants, their MustMeet group is shown as a label next to their name.

Select '**View details**' to open the details sidebar and see details for each participant, or group of participants whose schedule you're currently viewing. From the sidebar, you can also jump to each person's profile page.

![Screenshot 2026-10-09 at 13.16.52](https://support.grip.events/hs-fs/hubfs/Screenshot%202026-10-09%20at%2013.16.52.png?width=670&height=315&name=Screenshot%202026-10-09%20at%2013.16.52.png)

#### 6. View/edit meeting details

Click on any meeting block in the calendar to open a preview panel, and then click the 'Edit' button to view more detailed information and edit the meeting.

In the list view, you'll see information in the row based on the columns you've selected, or again, click the edit icon to make changes.

Here's an example of the kind of information you can see in the table and sidebar:

- Meeting name and type (MustMeet or regular)
- Start and end time
- Location
- Meeting status (e.g. pending, accepted)
- Meeting score, score summary, and whether it is a custom profile field match or mutual preference *(MustMeet events only)*
- Met before - Yes/No depending on whether these participants met in a previous event *(MustMeet events only)*
- All participants, including their name, company, role (organiser or attendee), contact details, and individual meeting status. Participants from the schedule you're currently viewing are listed separately from the other people in the meeting, so you can quickly see who they're meeting with.

![Screenshot 2026-07-14 at 14.46.06](https://support.grip.events/hs-fs/hubfs/Screenshot%202026-07-14%20at%2014.46.06.png?width=670&height=420&name=Screenshot%202026-07-14%20at%2014.46.06.png)

#### 7. Regenerate a schedule for a single participant or Sharers (MustMeet only)

You can regenerate the MustMeet schedule for a single participant or a group of Sharers directly from their schedule page. Only the schedule you're viewing is regenerated, so everyone else's meetings stay as they are.

This is useful when:

- A new participant is added after schedules have been generated.
- You need to handle a last-minute replacement without regenerating schedules for all participants.

1. Open the participant's schedule on the Detailed Schedules page.
2. Select **Generate schedule**. A sidebar opens.
3. Review the event data checks. Fix any errors before continuing. Warnings don't block generation.
4. Choose your generation options, such as whether to replace the participant's existing meetings.
5. Confirm to start generation. While it runs, the button changes to **Check status**.
6. When generation finishes, you'll see a confirmation message and the schedule refreshes.

![schedules](https://support.grip.events/hs-fs/hubfs/schedules.png?width=670&height=431&name=schedules.png)

**Note:** Sharers share one schedule, so regenerating the schedule for any participant who has Sharers also regenerates it for all of their Sharers. See <https://support.grip.events/how-do-i-use-the-schedules-page-in-grip-engage?hsLang=en>[How do I generate Meeting Schedules in MustMeet events?](https://support.grip.events/how-do-i-use-the-schedules-page-in-grip-engage?hsLang=en), for generating schedules for the whole event.

#### 8. Print schedules

From the Detailed Schedules page, you can generate a print-friendly PDF of the schedule you're currently viewing. This works for a single participant, a Sharer group, or a company.

1\. With a schedule open, select **Print Schedule**.

2\. In the dialog, choose Portrait or Landscape orientation.

3\. Select **Generate PDF**.

The PDF lists each meeting's time, organiser, recipients, location and status, grouped by day. Any gap of more than 10 minutes between meetings is shown as "No meetings."

**Print schedules for multiple participants**

You can also print schedules for several participants at once.

1. On the Schedule Overview tab, tick the checkbox next to each participant you want to print.
2. Select **Print Schedule** above the table. The button becomes available once at least one row is selected.
3. Choose Portrait or Landscape, then select **Generate PDF**.

Each participant's schedule is printed separately, one after another, in a single PDF.

**Tip:** To print several schedules at once, tick the checkbox next to the first participant you want. Then hold **Shift** and tick the checkbox next to the last participant you want. Everyone in between is selected, and the button changes to **Print schedule (X)** to show how many people you’ve chosen.

![Screenshot 2026-10-09 at 10.29.33](https://support.grip.events/hs-fs/hubfs/Screenshot%202026-10-09%20at%2010.29.33.png?width=670&height=443&name=Screenshot%202026-10-09%20at%2010.29.33.png)

![image (77)](https://support.grip.events/hs-fs/hubfs/image%20(77).png?width=670&height=422&name=image%20(77).png)

---

### Using the Calendar view

The Calendar view mirrors the calendar used in My Teams, giving a more   
visual, at-a-glance overview of a Participant, Sharer, or Company's   
schedule.

- MustMeet and regular meetings are visually distinguished from one another. Each meeting shows its location, attendee initials and, for MustMeet meetings, the meeting score. These details stay visible on short meetings too.
- Select any meeting to see its basic details, plus attendee status and info.
- From here you can edit or delete a meeting, or Replace it (MustMeet meetings only).
- When viewing an individual participant's schedule, their busy periods are also shown on the calendar. This is not shown on Sharer or Company views.
- Use the filters to narrow the calendar down by meeting type or location.

![image (79)](https://support.grip.events/hs-fs/hubfs/image%20(79).png?width=670&height=394&name=image%20(79).png)

### Creating a meeting from the Schedules page

Both the List and Calendar views let you click on an empty period in a schedule to create a new Meeting or MustMeet meeting directly.

- The system will look for the nearest available slot for the type of meeting you're creating, if one exists.
- This flow is time-led rather than participant-led: it starts from a free slot and works out the best meeting to fill it with, rather than starting from a participant and finding when they're free. If you'd rather start from a participant first, use the Meeting List page in the Grip Engage Admin instead — see [How to Configure Meeting Settings and Locations for an Event on the Grip Engage Admin](https://support.grip.events/overview-of-the-meetings-pages-grip-dashboard?hsLang=en).

### Managing individual meetings

From the Edit Meeting side panel, organizers can make direct changes to individual meetings.

For MustMeet meetings - if the meeting schedule is already published, changes you make will be synced to Grip Teams, Calendar subscriptions and other external systems automatically as soon as possible.

If MustMeet schedules are not yet published, changes will not be synced to external systems until publishing is done. For more info, [see the publishing section in this article](https://support.grip.events/how-to-configure-mustmeet#publishing_meetings).

#### 9. Edit a meeting

To edit a meeting, click on the Edit Meeting option for the intended meeting in either the calendar or list view.

1. You can modify the existing meeting participants' acceptance status and whether they arrived to the meeting.
2. For both regular and MustMeet meetings, you can add additional meeting participants using the "Add additional participants" button and searching for profiles. 
     1. If you add the wrong person, before you save the meeting, you can remove new participants from meetings by clicking the delete icon next to their name.
3. You can also change the time/date/location of the meeting, which will depend on the mutual availability of the participants, along with the meeting location slots and setup in the event.
4. Confirm your changes and the meeting will be updated.

#### 10. Replacing a meeting (MustMeet only)

For MustMeet meetings, you can choose to 'Replace' the primary MustMeet participant/sharers with an alternative.

To replace a meeting, click on the replace icon for a given MustMeet meeting, which will open up a sidebar and start loading alternatives.

![Screenshot 2026-07-14 at 15.16.46](https://support.grip.events/hs-fs/hubfs/Screenshot%202026-07-14%20at%2015.16.46.png?width=259&height=163&name=Screenshot%202026-07-14%20at%2015.16.46.png)

- When searching for a replacement, the system will suggest alternative participants that are available at that time, based on their match score with the attendee/sharers whose schedule you're viewing, along with other relevant details like their meeting limits and current allocation. Hover over a suggestion's score to see its Score Reason. The Mutual Preferences column shows Yes or No, so you can judge match quality at a glance.

![Screenshot 2026-07-14 at 15.32.23](https://support.grip.events/hs-fs/hubfs/Screenshot%202026-07-14%20at%2015.32.23.png?width=670&height=416&name=Screenshot%202026-07-14%20at%2015.32.23.png)

- Importantly, meetings that would break exclusivity rules are highlighted with a warning, as you can see in the image above. For more information on Exclusivity, [see our article here](https://support.grip.events/exclusive-and-non-exclusive-meetings?hsLang=en).
- You can filter suggestions by name or company.
- When you've chosen a replacement, click Select to make the swap and update the meeting.

#### 11. Delete a meeting

To delete one or more meetings:

1. Select the meeting(s) you want to delete from the calendar view or the overview table.
2. Click **Delete** and confirm the action.
3. The system will attempt to delete each selected meeting. A summary will be returned showing which meetings were successfully deleted.

**Note:** Deletion of meetings cannot be undone. If a partial failure occurs (some meetings deleted, some not), the resulting message will indicate which meetings were affected.

---

#### 12. Creating meetings

**MustMeet meetings**

If participants have free time in their schedules and there are MustMeet meeting slots open, you will be able to create a single MustMeet manually. Manually-created MustMeet meetings appear identically to event participants as those created by the Scheduler, and cannot be modified by them.

**Note:** If you have just run the scheduler for all of your MustMeet participants, there should be no free time available to create a new MustMeet meeting in, because by default the scheduler creates as many meetings as is possible.

1. First, make sure you're viewing the schedule of the person you want to create the meeting for.
   
     1. Note that if you want to create a meeting on behalf of multiple Sharers, you'll need to view their **combined schedule** to ensure that they're *all* added to the meeting.
     2. Or, you can create a meeting that only includes *one of the Sharers* from that individual's detailed schedule page.
2. On the detailed Schedules page, click the **Create meeting \> MustMeet meeting** button, or click on an area in the calendar which is free from meetings.
3. The system will check for free MustMeet slots for this participant, or participants. 
     1. If there are no free MustMeet slots, you will be informed.
     2. If there are free slots available, you'll be able to choose a date and timeslot in which to book the MustMeet meeting, along with a preview of how many participants are free during those times.
        
        NOTE: The number of free participants includes participants with 0 scores along with those that are already meeting the person whose schedule you're currently editing. This is useful for participants who have '[Met Before](https://support.grip.events/met-before-flag-concept-and-set-up?hsLang=en)' but haven't made preferences on each other in this event, along with last-minute bookings.
     3. When using the calendar, the system will automatically find the nearest slot available compared to where you clicked. This could be on a different day if there are limited slots, so you'll see a note when a different slot is chosen for you.
        
        ![Screenshot 2026-07-14 at 16.39.29](https://support.grip.events/hs-fs/hubfs/Screenshot%202026-07-14%20at%2016.39.29.png?width=408&height=554&name=Screenshot%202026-07-14%20at%2016.39.29.png)
4. Once you've chosen a slot, you can choose a recipient. When searching for a recipient, the system will suggest alternative participants that are available at that time, based on their match score with the attendee/sharers whose schedule you're viewing, along with other relevant details like their meeting limits and current allocation.  
   Hover over a suggestion's score to see its Score Reason. The Mutual Preferences column shows whether both attendees (or their Sharers) made positive preferences on each other, so you can judge match quality right away.
   
   ![Screenshot 2026-10-22 at 14.13.38](https://support.grip.events/hs-fs/hubfs/Screenshot%202026-10-22%20at%2014.13.38.png?width=670&height=423&name=Screenshot%202026-10-22%20at%2014.13.38.png)
   
     - Importantly, meetings that would break exclusivity rules are highlighted with a warning, as you can see in the image above. For more information on Exclusivity, [see our article here](https://support.grip.events/exclusive-and-non-exclusive-meetings?hsLang=en).
     - By default, people this participant is already meeting (MustMeet or regular accepted meetings) are hidden by a toggle. You can turn this off, after which those people will be shown in the list and will have a warning next to their names.

1. - You can filter suggestions by name or company.
     - When you've chosen a recipient, click Select to finalize the meeting.
2. Once you've chosen a recipient, a meeting location will be allocated, which you can modify if other locations are preferable (though for Buyer \<\> Supplier events, it is likely that only the assigned booth of the meeting participants will be available).
3. You can choose to add additional participants and make other changes to the MustMeet meeting before saving.
4. MustMeet meetings are always created as Accepted meetings.

Manually-created MustMeet meetings do not send notification emails or push notifications to their recipients - this is by design.

**Regular (non-MustMeet) meetings**

Creating a meeting from the Detailed Schedules page gives you a time-led workflow. This is great for finding gaps in a participant's schedule and then working out who else is free to meet at that time.  
If you already know who you want to meet, and you'd prefer to simply schedule a meeting between two people and then see which times suit them, the Meeting List page (Networking \> Meetings \> Meeting List \> Create meeting) has a participant-led workflow which will be easier.

1. Creating a regular meeting follows the same process as creating a MustMeet meeting, though the system will now check normal meeting slots instead of MustMeet slots. In events where MustMeet is not enabled, this will be the only option available.
2. After choosing a slot, you can use the 'Add additional participants' field to search for people to meet at that time.
3. Regular meetings are created in the Pending status by default, so that invited participants can choose whether to accept the meeting. You can override this using the 'Automatically accept meeting' checkbox.

---

#### 13. Clear a participant's schedule

If you need to remove a participant's meetings entirely, you can use the Clear schedule action rather than deleting meetings individually. When in the Company or Sharer view, clearing schedules will apply to all of the related participants too.

1. From the Participant Schedule tab, select the participant whose schedule you want to clear.
2. Click the **Clear schedule** control: 
     - In **MustMeet events**, this is a dropdown with two options: 
           - **Clear MustMeet meetings** — removes only the participant's MustMeet meetings, leaving their regular meetings intact
           - **Clear all meetings** — removes **both** MustMeet and regular meetings
     - In **non-MustMeet events**, this is a single button that clears the participant's regular meetings.
3. Confirm the action. The system will process each meeting in the schedule and return a result showing successes and any failures.

Clearing a schedule removes meetings for the selected participant. Other attendees on those meetings will also have those meetings removed from their schedules. This action cannot be undone.

 

---

 

### Frequently Asked Questions

**Can I use the Schedules page for events that don't use MustMeet?**

Yes. The Schedules page is available for all events with meetings enabled. In non-MustMeet events, MustMeet-specific columns and options are hidden, but you can still view and manage regular meetings for your participants.

**Can I use the Schedules page to modify meetings that were scheduled by the legacy MustMeet platform?**

No - when using the legacy platform, all new meetings and any changes should be made in the MustMeet platform, **not** from the Grip Engage Admin Portal. Doing so will break the sync between the two platforms.

**Why can't I see score and Met Before information for my MustMeet meetings?**

If you can't see score information and some other fields like Met Before, it will be because those meetings were created by the legacy MustMeet platform. If you use the built-in Grip Engage scheduler to create meetings instead, all the information will be shown.

**Why does a participant show as below their MustMeet minimum meeting target?**

This can happen if the MustMeet scheduler was unable to find enough matches for that participant within the available time slots, or if meetings have been manually deleted after the schedule was generated. Check their availability and scores as a starting point, and see if you can book any meetings manually in MustMeet.

**What does "met before" mean in the overview table?**

The "met before" count indicates how many of a participant's meetings are with someone they have previously met at another event in the same Grip Application. This is factored into the MustMeet matching score and a full explanation is available [in this article](https://support.grip.events/met-before-flag-concept-and-set-up?hsLang=en).

**What happens if only some meetings fail when I clear a schedule or delete in bulk?**

The system handles partial failures gracefully. After the operation completes, you will see a breakdown of which meetings were successfully removed and which were not, along with the reason for any failures. Successfully deleted meetings are not restored if others fail.

- [EVENT PARTICIPANTS](https://support.grip.events/event-participants?hsLang=en#main-content)

    - [Logging in](https://support.grip.events/event-participants?hsLang=en#logging-in)
    - [Managing your profile](https://support.grip.events/event-participants?hsLang=en#managing-your-profile)
    - [Networking on the platform](https://support.grip.events/event-participants?hsLang=en#networking-on-the-platform)
    - [Virtual events](https://support.grip.events/event-participants?hsLang=en#virtual-events)
    - [Exports](https://support.grip.events/event-participants?hsLang=en#exports)
    - [Event Exhibitors and Sponsors](https://support.grip.events/event-participants?hsLang=en#event-exhibitors-and-sponsors)
- [GRIP ENGAGE](https://support.grip.events/grip-engage?hsLang=en#main-content)

    - [Event Setup & Configuration](https://support.grip.events/grip-engage?hsLang=en#event-setup-configuration)
    - [Profile & Data Management](https://support.grip.events/grip-engage?hsLang=en#profile-data-management)
    - [Integrations & APIs](https://support.grip.events/grip-engage?hsLang=en#integrations-apis)
    - [Event Design & Branding](https://support.grip.events/grip-engage?hsLang=en#event-design-branding)
    - [Event Agenda](https://support.grip.events/grip-engage?hsLang=en#event-agenda)
    - [Event Engagement](https://support.grip.events/grip-engage?hsLang=en#event-engagement)
    - [Grip Support](https://support.grip.events/grip-engage?hsLang=en#grip-support)
    - [MustMeet](https://support.grip.events/grip-engage?hsLang=en#mustmeet)
    - [Mobile App Management](https://support.grip.events/grip-engage?hsLang=en#mobile-app-management)
    - [Insights & Reporting](https://support.grip.events/grip-engage?hsLang=en#insights-reporting)
- [GRIP MANAGE](https://support.grip.events/grip-manage?hsLang=en#main-content)

    - [Grip Manage - Integrations](https://support.grip.events/grip-manage?hsLang=en#grip-manage-integrations)
    - [Grip Manage - Company Portal](https://support.grip.events/grip-manage?hsLang=en#grip-manage-company-portal)
    - [Grip Manage - Emails](https://support.grip.events/grip-manage?hsLang=en#grip-manage-emails)
    - [Grip Manage - Registration](https://support.grip.events/grip-manage?hsLang=en#grip-manage-registration)
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